Page 9 - Group Leader Handbook

Accommodation

Accommodation types Bathrooms

● Accommodation varies from school to school, students are ● Under school Safeguarding rules, adults (Staff and Group
generally accommodated in shared rooms with shared Leaders) may not use or enter the same bathrooms as
bathrooms (except at St Lawrence College, where there students. The bathrooms for you to use are marked ‘Staff
may be ensuite rooms available at extra cost). Only’.
● Group Leaders are usually accommodated in single rooms Laundry
&we try to accommodate them as close to their students
as possible- at some schools we have single-sex houses so ● Laundry will be done once a week, starting from the
this might not be possible. second week of your stay. Each school is different, but the
Centre Manager will advise you how laundry will be
● Bed linen will be changed once a week by the Centre.
collected.
Towels are not provided.
● Please ensure that your students’ clothes are labelled with
Room Allocations
their name. Don’t forget to label your own clothes too!
● Allocating rooms is very complicated as we have to take ● Your help in the collection and redistribution of their
into account bathrooms, arrival and departure dates, clothes will be much appreciated.
gender mixes etc. There are also strict rules on adults in Damages
accommodation buildings.
● Please ensure that your students understand that any
● Students travelling in groups may be accommodated in damage they cause to the venue, whether deliberately or
rooms shared with other students from different groups accidentally, will be charged to the students by the school.
unless we receive a request to NOT to share with other ● Group Leaders are responsible for checking their students'
groups in advance. bedrooms everyday for damage and reporting it to the
Cent Manager.
● If students wish to share with their friends/family members
● If damage does occur, those responsible will be required to
we will try to accommodate them together provided that
pay for the damage.
we receive the request at least two weeks before the group
● If damage occurs in a common area and we cannot identify
is due to arrive.
the person responsible we may ask all the students in the
● On arrival, groups will be shown to their pre-allocated house to contribute to the repair cost.
rooms. ● Please remember that many of the schools we work with

● We have a policy that within the first 24 hours of any stay are historic buildings with antique fixtures; if things are
broken or damaged here, it can be expensive to repair.
group members are not able to change bedrooms.
● We do not want students to be charged so we would be
● This is to allow us time to ensure that changing one person grateful if you could help us avoid these charges by talking
will not disrupt future weeks’ bookings or cause problems. to your students and helping supervise them.
It is also a legal requirement for Fire Safety
● If there are beds free in a student bedroom , please do not
allow other students to move into them without the centre
manager’s permission for the same reason.

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